Hologic Executive Assistant in San Diego, California

Executive Assistant

Post Date Jan 03, 2019

At Hologic, we’re an innovative medical technology company that enables healthier lives everywhere, every day. We are also a company that prospers and grows, which is why we’ve been able to expand our offerings to empower even more people and champion women’s health

What powers our growth across Breast & Skeletal Health, Diagnostics, GYN Surgical and Medical Aesthetics Solutions is also what differentiates us: the exceptional and clinically proven capacity of our products to detect, diagnose and treat illnesses and other health conditions earlier and better. This clinical superiority creates high expectations, which we fulfill by continually challenging ourselves to improve health through better technology, education and market access.

None of this would be possible without the talent and passion of our employees. Together, our expertise and dedication to developing and sharing more robust, science-based certainty drives our global presence and a promising pipeline that responds to the unmet health and wellness needs of women, families and communities.

While we focus on women’s health and well-being, we are committed to having an even broader benefit on the world. Together, we advocate for better health and wellness through solutions that provide ever greater certainty and peace of mind.

Job Summary

Hologic is seeking an Executive Assistant to support multiple members of our executive team to provide high-level administrative supportby conducting research, preparing statistical reports, handling information requests, and performing clerical functions such aspreparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Essential Duties and Responsibilities

The incumbent may be asked to perform other function-related activities in addition to the below mentioned responsibilities as reasonably required by business needs.

  • Provide high-level administrative supportby conducting research, preparing statistical reports.

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.

  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

  • Calendar oversight for executives and extended teams as required, scheduling professional appointments in a fast paced and environment, ensuring timeliness and correct attendees.

  • Schedule and coordinate group meetings including creating and distributing agenda, planning location, ordering catering and managing PowerPoint presentations and handouts.

  • Conduct general administrative tasks, such as filing, answering phone calls and heavy emails.

  • Prepares documents including correspondence and communication, timelines, meeting agendas, etc.

  • Creates and tracks divisional specific reports (i.e. headcount, expense & capital budgets).

  • Prepare and submit expense reports in an accurate and timely manner.

  • Demonstrate focus on understanding and anticipating the needs of the executive clients.

  • May be assigned special projects as needed.

  • Overnight travel to support offsite and extended team meetings.

Education

  • Bachelor’s Degree

Experience

  • At least 5 years of experience providing vice president and above administrative support; large company experience preferred.

Skills

  • Impeccable integrity and credibility

  • High level communications and interpersonal skills. Must have ability to communicate clearly and partner well with administrators and executives.

  • Self-motivated with a strong work ethic; dedicated to quality, quantity, and timeliness of results; 100% reliable in tracking, communicating, and completing all business in a timely and efficient manner

  • Demonstrated ability to prioritize work and deliver results with accuracy and detail

  • Excellent planning, time-management, and organizational skills – extremely fast-paced environment

  • Demonstrated project management skills.

  • Ability to handle sensitive information with a high degree of discretion and confidentiality

  • Demonstrated ability to take initiative, anticipate needs and exercise independent judgment

  • Expertise with Microsoft Suite offerings, including Word, Excel and PowerPoint

  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar

  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology

Agency and Third Party Recruiter Notice:

Agencies that submit a resume to Hologic must have a current executed Hologic Agency Agreement executed by a member of the Human Resource Department. In addition Agencies may only submit candidates to positions for which they have been invited to do so by a Hologic Recruiter. All resumes must be sent to the Hologic Recruiter under these terms or they will not be considered.

Hologic, Inc. is proud to be an Equal Opportunity Employer inclusive of disability and veterans.