Hologic Temporary Office Administrator in Manchester, United Kingdom

Temporary Office Administrator

Post Date 5 days ago

The role of the Office Administrator is to support the Biomarker Services team based in Manchester, UK on a daily basis by carrying out a range of administrative and support functions. These include but are not limited to providing office administrative support to business operations, department wide purchasing and providing cover for the Laboratory Assistant during periods of absence.

MAIN DUTIES AND RESPONSIBILITIES :

General Administration

  • To provide effective general office and administrative support to all levels of business operations within the Biomarker Services Team

  • To assist in the Biomarker Services indexing and archiving of client reports in accordance with Biomarker Services archiving procedures documented in PS-028 ensuring all documents are logged and archived as required

  • To communicate with clients to notify them of sample receipt/shipments

  • To assist the Laboratory Supervisor with administrative tasks such as issuing of Biomarkers services paperwork and label printing

Suppliers

  • To be the primary point of contact for Suppliers ensuring all enquiries are resolved and/or directed to the most appropriate person

  • To maintain the Supplier Database including setting up of new Supplier accounts by collecting and recording all necessary information and generation of supplier review documents as required for management review

  • To liaise with Suppliers to ensure best pricing of laboratory consumables is achieved and to ensure good communication, and relationships are maintained to reflect the professionalism expected of Hologic Ltd

  • To keep management informed by providing reports, summarising information and identifying trends with regards to COGS

Procurement

  • To process purchase requisitions to ensure minimum stock levels of all reagents and consumables are maintained according to forecasts provided by the Project Manager by SAGE Line 100, or other appropriate, software

  • To process receipt of stock onto SAGE in a timely manner and liaise with the Warehouse/Suppliers/Finance team to resolve any discrepancies/issues

Quality

  • To update SOPs / Technical documents as requested by the Laboratory Supervisor and/or Technical Project Manager

  • To comply with all health and safety and COSHH systems

  • To carry out all activities in accordance with the relevant quality standards, e.g. ISO17025, GCP or CLIA

  • To contribute in providing a profitable routine analytical and applications service in line with the regulatory, quality and scientific expectations of Hologic Ltd

Equipment Management

  • To maintain the Equipment Database as directed by the Technical Project Manager including arranging engineer visits, updating equipment activity information and uploading activity reports on Q-Pulse

  • To undertake Logbooks reviews for all the BMS equipment

Other

  • To communicate effectively, professionally, and promptly so that all relevant information is forwarded to the appropriate personnel on a regular and timely basis (including Senior Management, Biomarker Services Team members, Clients and Suppliers)

  • To delegate for the Laboratory Assistant during times of absence or annual leave including receipt of reagent and sample deliveries, booking in of sample deliveries onto LIMS, stock transfers from/to warehouse and despatch of samples to clients

  • To participate in internal meetings, visits, and audits as and when appropriate and communicate any information back to the appropriate personnel

  • To undertake any other task that may be reasonably asked by the management which is consistent with the skill base or previous employment history of the employee

EDUCATION AND EXPERIENCE

  • GCSE Level or equivalent graduate with 1 to 2 years of related experience

  • High interpersonal communication skill level required

  • Demonstrated ability to interface with all levels of management

  • Experience in contract negotiation and supply management

  • Experience in SAGE and related software

  • Working knowledge of administrative practices and procedures, reporting skills and inventory control

  • Proficiency in the use of personal computers, including working knowledge of MS word, Excel and PowerPoint

  • Good judgment, organisational and time management skills

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Regularly required to sit

  • Regularly required to stand

  • Manual handling

  • Regularly required to use a computer keyboard, mouse, and monitor

  • Regularly required to talk and hear

  • Occasionally required to walk to meeting locations

  • Required to use close vision and adjust focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Work is performed primarily in an office work with some elements of laboratory environment

ACCOUNTABILITY

  • Actions taken by employees in this position have financial impact on end results of the department and the company